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Open Government Advocacy Project:
How is Pitman complying with state records retention laws?
 

Issue Detail:

 
I noticed that Pitman's web site invites members of the public to contact the mayor and council members by sending e-mails to their personal accounts. It's good for public officials to be accessible by e-mail, but the fact that their personal addresses are being advertised raises a question as to how Pitman is fulfilling its duties under state regulations to archive and preserve all official e-mails. Suppose that a council member dies, moves out of town or has a computer crash. Suppose further that a citizen were to then submit an Open Public Records Act (OPRA) request for that council member's previously sent or received e-mails. Would the Borough clerk be able to produce those e-mails without having to contact the former council member (or his or her estate) or subpoena them from the former council member's personal e-mail server? On December 28, 2010, I sent a letter and an OPRA request to Pitman Mayor Batten and the members of the Borough Council. That letter and request are on-line here. It recommends that the Borough provide each council member with a municipal address, such as name@pitman.org, so that all official e-mails will be automatically preserved and archived. John Paff, Chairman New Jersey Libertarian Party's Open Government Advocacy Project

 

Documents:

 


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